---
title: "Embedding AI-Powered Data Capture in Your Document Management Workflow"
slug: "embedding-ai-powered-data-capture-in-your-document-management-workflow"
updated: 2026-09-02T10:05:36Z
published: 2026-09-02T10:05:36Z
canonical: "knowledge-base.rossum.ai/embedding-ai-powered-data-capture-in-your-document-management-workflow"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledge-base.rossum.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Embedding AI-Powered Data Capture in Your Document Management Workflow

In recent years, ERP and DMS users increasingly expect to have built-in automatic data extraction capabilities. While an overwhelming number of businesses still rely on [manual data entry](https://rossum.ai/blog/do-companies-still-use-manual-data-entry/), there’s growing demand for vendors who can offer integrated, intelligent data capture solutions.

If your clients are asking about automation, you may be exploring third-party tools to enhance your platform. OCR quality is a key consideration when selecting a solution, but developers often find that ease of integration and user experience are just as critical to long-term success.

## How can Rossum help?

Rossum’s open API makes it easy to upload documents from your ERP or DMS and to download the data extracted by [Rossum’s AI](https://rossum.ai/intelligent-document-processing/). But what if your clients need more flexibility than a fully automatic workflow can provide?

That’s where an interactive data capture approach comes in.

With Rossum, your users can:

- Quickly capture or correct any additional values from the document in just a few mouse clicks. No need to retype data manually!
- Dynamically validate vendor name, PO number, product code, and more, in external dataset and suggest best match enriching extracted extracted data with additional information.
- Manipulate document layout: rotate pages or split documents that come in as batch scans.

All of this is possible through Rossum’s Embedded App, an intuitive user interface that integrates directly into your [business platform](https://rossum.ai/integrations/), giving end users hands-on control over AI-powered data capture.

## How does the Embedded app work?

Let’s break it down step by step:

- **AI extraction**: Once integrated, Rossum’s AI engine will automatically extract most of the data and let you retrieve it via API or a bot to show each data point in the ERP UI.
- **User review**: Users can review and process data within the ERP. When something needs correction, they simply click “Open in Rossum.”
- **Seamless correction**: The embedded Rossum UI highlights the field in question. After the user makes a correction and confirms it, they’re returned to the ERP—now with updated data synced and ready for the next step.

## What are the key benefits?

With Rossum’s Embedded mode, the efficiency of the data capture process increases dramatically, and the impact goes well beyond user efficiency.

- In the short and mid-term, the integrated UI enables the user to review and capture data quickly and effortlessly.
- Over time, user corrections create a strong feedback loop with the AI, which allows it to continuously learn and improve its accuracy.

Feeding good quality data to the AI is key for successful implementation of AI-powered products. The Embedded mode helps create a symbiosis of machine and human intelligence, and achieve fantastic effort reduction and automation results in the long run.

## Want to see a live demo of the Embedded mode?

Visit [this page](https://rossumai.github.io/embedded-demo/) to experience the real feel of the Rossum’s Embedded mode.

Not sure if you need Rossum’s Embedded App or the standalone web app for your use case? Email us at support@rossum.ai and we’ll help figure it out.